Put the address and decision-maker at the top of the list
Record the full postcode, flat position, tenure and managing contact before describing the jobs. Note whether the affected wall, pipe, window, fence or entrance is private, shared or unknown. A photograph of the whole elevation or room often explains the relationship better than a close-up alone. Attach the landlord’s or freeholder’s response to the relevant item rather than keeping approval in a separate message chain. Herne Hill’s borough boundary makes the exact address important for formal questions, while the lease determines many building responsibilities. Neither can be inferred reliably from the street name.

